What kind of radio are you programming? Were you able to first download a copy of everything currently in the radio and save it to your system? I would recommend you then save another copy with the word WORK in it so you know it isn't the original that you might need should you accidentally brick your radio. The rest of this is my "opinion" and may be contradictory to what you hear/read but if you give it a try it probably will get you on that repeater. <Wink>
After editing you should be able to first save your "WORK" then upload it to the Radio... In your case you probably will wind up with a line that reads something like this at one of your locations:
Loc # = Self explanatory
Frequency = 462.625000
Name = (Something like) RPT625
Tone Mode = Tone
Tone = the value of the PL code he/she gave you to transmit into the repeater (if you click on the space a nice drop down menu will pop up)
Duplex = +
Offset = 5.000000
Mode = FM (then again it might be WFM depending on what specific radio you are programming - don't use NFM)
Power = High (generally - but up to you).
All the rest should probably be blank just to get it working....
OK, there is my two cents, for what its worth. Hope this helps get you going. I sure wish you luck and want to say Welcome to GMRS!
Dave453
WRPZ453
OBTW, in my experience, there is no reason to set up my radio with a receive tone, you will hear what is being said anyway and its just another step that can get fouled up. If you had two repeaters fairly close by, and you only want to hear what is said on one of them - I guess you could use the receiver "trick", but to be honest - seeing that situation generally is pretty rare. JMHO.
A final thought - some of the Chinese radios that have been getting FCC approval for GMRS have a problem if you try to edit more lines for GMRS use than the 8 they have pre-programmed. I have a BTECH GMRS 50X1 that is like that. If that is the case you will be forced to edit the line that already contains the repeater frequency you want to use and just set the Tone properly to get in. Again, good luck with this!